SABIS® Educational Summer Camp - Bath, U.K.
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Privacy Policy

Updated on May 2025

INTRODUCTION

The Ashwicke Hall School – United Kingdom (collectively referred to as “we”, “us”, “our”, or “ours”) values and takes your privacy rights seriously. We are committed to being transparent about the data we collect about you, how it is used and with whom it is shared as set forth herein.

This Privacy Policy (the “Policy”) applies to the Personal Data collected from all users of the educationalsummercamp.sabis.net website (the “Website”) and the services available on the Website (the “Services”), which include, but are not limited to, online registration for the educational summer camp, access to informational content, communication tools, and any other features or functionalities provided through the Website.

The recipient and controller of the Personal Data is:

The Ashwicke Hall School
Marshfield, Wiltshire, SN14 8AG
United Kingdom
+44 (0) 1225 891 841

The terms “you,” “your,” and “yours” refer to the user or visitor of the Website/Services and/or the parent or legal guardian of a student as applicable.

This Policy, together with our Terms & Conditions, sets out the basis on which any Personal Data we may collect about you, or that you choose to provide to us, and your choices and rights regarding our use of your Personal Data. It also explains the purpose of processing your Personal Data and how we keep it safe. Please read the following sections carefully to understand our views and practices regarding your Personal Data and how we handle it.

We reserve the right to make changes periodically to this Policy at our sole discretion. Changes to the Privacy Policy will be posted on this page.

HOW TO CONTACT US

Questions, comments, and requests regarding this Policy should be sent to the following e-mail address: privacy@sabis.net

DEFINITIONS

Personal Data: Personal data is defined as “any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.”

Processing: Any operation performed upon Personal Data, including but not limited to collection, storage, use, erasure, recording, disclosure, transmission, alteration, distribution, etc.

Data Subject: Any individual whose Personal Data is being collected, held, or processed.

A cookie: is a small file of letters and numbers that we store on your browser or your device when you visit our Website for its proper operation.

INFORMATION COLLECTED ON OUR WEBSITE

The type of Personal Data collected about you may include the following:

  • Contact Details (e.g., full name, home address, e-mail address, school name, phone number)
  • Content Data (e.g., text input)
  • Identity Verification (e.g., date of birth, nationality, passport number)
  • Usage Data (e.g. interest in Website's contents, access time)
  • Online/Technical Identifiers (e.g. device information, IP address)

We collect most of the Personal Data held about a Data Subject directly from you through the submission of a “Registration Form” essential to process your application by providing you with the requested Services and contact you.

The Website's visitors provide their Personal Data when submitting the “Contact us” form where the mandatory details are necessary to contact you and process your inquiry.

Following the completion of registration, payment of fees, and issuance of login credentials, you will be asked to complete a medical form.

All medical data provided will be stored securely and accessed only by authorized personnel. This information will be used throughout the duration of the summer camp solely to ensure that appropriate medical care can be provided to the child when needed, including in the event of a medical situation or emergency, and to support the proper management of the camp in order to safeguard the health and safety of all participating children.

Cookies

You can control how you use cookies by adjusting the settings within your browser. For further information, please see our “Cookies Policy”.

CHILDREN'S PRIVACY

We place a lot of importance on protecting the privacy of young children who may use the Website.

Parents or legal guardians of a child under the age of majority must complete the registration form on the Website. If you are a parent or legal guardian and believe that your child has submitted personal information including Personal Data through our Website without your consent, please contact us immediately at uksummercamp@sabis.net so we can take appropriate action.

PURPOSE OF DATA COLLECTION

Any of the Personal Data we collect from you may be used in the following ways:

1. Information You Give to Us Voluntarily

Personal Data collected from the application form: The Personal Data of the child and their family is collected and processed to enable registration and participation in the educational summer camp. This data is also used to ensure the health and safety of all children during the camp and to facilitate communication with parents throughout the admission process.

The Personal Data collected and stored through the Contact Us section is used solely to respond to your inquiries and provide the assistance you request when reaching out to us.

2. Information We Collect Automatically About You

To ensure that the content from our Website is presented most effectively for you, to administer our Website, and perform internal statistical and trend analysis to improve the user experience and performance of our Website.

No automated or profiling-based decision-making would be performed.

DATA SECURITY

To safeguard your data, we have implemented a combination of administrative, technical, and physical security measures designed to prevent accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

While we take these precautions seriously, please note that no method of data transmission over the Internet is completely secure, and we cannot guarantee the absolute security of any information transmitted through our Website.

Access to Personal Data is strictly limited to employees and authorized agents who require it to operate, develop, improve, or deliver our programs, products, and services. We make reasonable efforts to ensure that these individuals are bound by confidentiality obligations and trained in data protection best practices.

LINKS TO OUR SOCIAL MEDIA PORTALS

We maintain an online presence on social media networks and platforms in order to communicate with users and interested parties and inform them about our services.

If you choose to interact with a third-party service when using our Website, such as Facebook, Instagram, or YouTube, your data may be processed beyond your country/geographical region. Depending on the social media provider, it may be that other data processing activities are performed by them. For details, refer to the following terms of use and data privacy policies of the respective social media portals.

Facebook

The provider of this platform is the Meta Platforms, Inc., 1601 Willow Road, Menlo Park, CA 94025, US. For further details about how Meta Platforms, Inc. processes your information, please refer directly to the Facebook Data Policy found at: https://www.facebook.com/privacy/explanation

Instagram

The provider is the Meta Platforms, Inc., 1601 Willow Road, Menlo Park, CA 94025, US. For further details about how Meta Platforms, Inc. processes your information, please refer directly to the Instagram Data Policy found at: https://help.instagram.com/519522125107875

YouTube

YouTube is a video content visualization service provided by Google Inc. Further details about how Google Inc. processes your information can be found in the data protection statement at https://policies.google.com/privacy

LINK TO ONLINE VIDEO HOSTING

We use Vimeo, the online video hosting service from Vimeo Inc., 555 West 18th Street New York, New York 10011, on our Website. You may adjust your Vimeo data privacy settings by referring to their privacy policy found at: https://vimeo.com/privacy

EXTERNAL LINKS

Our Website contains links to external Websites within the SABIS® Global Network. Please refer to each of these Websites' privacy policies to know more about the processing of data on these external Websites.

USE OF GOOGLE ANALYTICS

The Website uses Google Analytics – a web analytics service from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. (“Google”) – to generate reports on the Website activities, which help us improve our services using active IP anonymization.

For more information about Google Analytics cookies, you can access the following link:

https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

To opt-out of Google Analytics (relating to your use of our Website), you can adjust your cookies settings, or you can download and install the Browser Plugin available by visiting: https://tools.google.com/dlpage/gaoptout?hl=en

USE OF GOOGLE MAPS

We use Google Maps on our Website. Google Maps is a service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94034, USA.

The Google Maps plug-in is included by embedding the service on our Website using what is known as iFrames. When loading these iFrames, Google may collect and process information (including personal data) under certain circumstances. We cannot exclude the possibility that Google may also transmit this information to a server in a different country.

We do not collect any data when you use Google Maps through our Website.

The purpose of having Google Maps on our Website is to display our address and make further information available to you by providing access routes to the respective locations; therefore, making it possible for you to plan your journey independently.

Information on Google's existing Privacy Shield certification and other relevant data on Google's data processing within the framework of the use of Google Services can be found at: https://policies.google.com/privacy

PERSONAL DATA ERASURE AND STORAGE DURATION

We will endeavor to keep your information accurate and up-to-date, and not keep it for longer than is necessary.

Information you submit under the “Contact us” form will be stored in our databases for one year only in an anonymized format and would be automatically deleted afterward.

Information including Personal Data submitted through the “Registration Form” and “Medical Form” will be handled in accordance with our data retention policy:

  • In the event that a student is no longer attending the summer camp for any reason, the medical records will be deleted immediately, and the data collected through the application form will be retained in an anonymized format for a period of one year.
  • If the student is admitted, both the application and medical data will be securely stored for a period of two years following the end of the camp term.

We have no impact over the duration for which data held by social network operators are stored for their own purposes. For details, please refer directly to the social network operators' privacy policies.

PERSONAL DATA TRANSFER AND SHARING

SABIS® Educational Systems, Inc., headquartered in Eden Prairie, Minnesota, USA, hosts and maintains the Website and associated databases where Personal Data covered by this policy is stored in an anonymized format. As part of this arrangement, your Personal Data may be transferred to SABIS® Educational Systems, Inc., which partners with Lumen Technologies, Inc., USA, for IT infrastructure and system support.

To develop and support the Website and related services, your Personal Data may also be accessed by SABIS® Educational Services S.A.L., Adma, Lebanon. Access to Personal Data is strictly limited to authorized employees, and only upon the written request of the The Ashwicke Hall School – United Kingdom, and solely for support-related purposes.

If the child enrolling in the summer camp is a student at a SABIS® School that is part of the SABIS® School Network, their Personal Data may be shared with their school to facilitate and complete the registration process.

For children not currently enrolled in a SABIS® School, their Personal Data may be shared with other schools within the SABIS® School Network that assist in the registration process. In such cases, access is restricted to authorized personnel only, and robust operational, technical, and physical safeguards are in place to prevent accidental or unlawful destruction, loss, alteration, or unauthorized disclosure of Personal Data. These schools are not permitted to use the data for any purpose other than assisting with the registration process.

DISCLOSURE TO THIRD PARTIES WITHOUT PREJUDICE TO THE PREVIOUS CLAUSE

We do not pass on your Personal Data to third parties without first obtaining your consent.

However, we may be required to disclose your Personal Data if we receive a valid request from the police or other law enforcement agency, regulatory, or government authority in your country of origin or elsewhere.

LEGAL BASIS FOR THE PROCESSING OF YOUR PERSONAL DATA

Our legal basis for processing your Personal Data depends on the specific purpose for which it is collected and may vary as outlined in this Privacy Policy and the services you are using. We rely on the following legal bases:

1. Consent

We process your Personal Data when you have given us explicit consent to do so. This includes, for example, the collection of medical data or the use of photographs and videos for promotional purposes. You may withdraw your consent at any time by contacting us at privacy@sabis.net. Withdrawal of consent does not affect the lawfulness of processing based on consent before it was withdrawn.

2. Contractual Necessity

We process your Personal Data when it is necessary to perform a contract with you, such as completing your registration, managing your participation in the camp, and providing the services and support you have requested. This also includes essential communications related to the services.

3. Legitimate Interests

We may process your Personal Data where it is necessary for our legitimate interests, provided that such interests are not overridden by your fundamental rights and freedoms. This includes contacting parents or guardians for operational purposes and sending updates about the camp.
All such processing is subject to appropriate safeguards.

DATA SUBJECT RIGHTS

In certain circumstances, you have certain rights regarding your Personal Data. A summary of each right and how you can exercise it is set out below. To exercise any of these rights, please contact us by sending an e-mail to privacy@sabis.net

  • Right of access – you have the right to request from us a copy of the Personal Data we hold about you.
  • Right of rectification – you have the right to ask us to correct inaccurate or incomplete data we hold about you.
  • Right to request deletion – in certain circumstances, you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – under certain conditions, you have the right to ask us to restrict the processing of your Personal Data.
  • Right of portability – you have the right to have the data we hold about you in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another organization, where technically feasible.
  • Right to object – you have the right to object to certain types of processing, such as direct marketing.
  • Right to object to automated processing, including profiling – profiling-based activities are not carried out under any circumstances.
  • Right to lodge a complaint – if you object to our processing of your Personal Data, you have the right to lodge a complaint with your national Data Protection Authority (DPA).

ADDITIONAL INFORMATION

For any concerns or questions, you may contact us by:

  1. Using the “Contact us” page on this Website
  2. For data protection inquiries, or if you consider that we did not process your Personal Data in accordance with the applicable regulations, please contact us by sending an e-mail to: privacy@sabis.net

ACCEPTANCE AND CHANGES TO THE POLICY

By using our Website, you are explicitly consenting and confirming that you have read and agree to all the terms and conditions in this Privacy Policy.

At times, we may change and/or update this Policy. Any changes we may make to this Policy in the future will be posted on this page. We encourage you to periodically review this page for the latest information on our privacy practices.